Modification Guide

How to Modify Your Hotel Reservation Without the Headache

Published on January 20, 2024 • 7 min read

3D Calendar Change Concept

Life is unpredictable. Flights get delayed, meetings get rescheduled, and sometimes, you just need to change your travel plans. When you've booked a hotel through a wholesale provider, making changes isn't always as simple as clicking a button. This guide explains the nuances of modifying your booking and how to do it with minimal fees.

The Golden Rule: Act Fast

The most critical factor in changing a reservation is time. The closer you get to your check-in date, the harder (and more expensive) it becomes to make changes. Most hotels lock in their rosters 24-48 hours before arrival. Changes made before this window are often free or incur a nominal fee.

Types of Changes We Handle

  • Date Shifts: Moving your stay forward or backward. Note that this is subject to availability and current rates.
  • Name Changes: Correcting a typo is usually free. Changing the lead guest entirely might require a new booking.
  • Room Upgrades: Upgrading to a suite or sea view is the easiest change to make, provided you pay the difference.
  • Adding Nights: Extending your stay is welcomed by hotels, but you might have to pay the current daily rate.

FAQs about Changes

1. Can I change my dates for free?

It depends on your rate policy. Flexible rates usually allow it; non-refundable rates do not.

2. How much does it cost to change a name?

Minor typos are free. Full name changes may be treated as a cancellation and rebooking.

3. Can I reduce the number of nights?

Yes, but you may be subject to a penalty if you drop nights within the cancellation window.

4. Will I lose my reservation if I change it?

No, we modify the existing booking ID whenever possible to keep it secure.

5. How long does a change take to process?

Most changes are confirmed within 24 hours.

6. Can I add a guest to the room?

Yes, as long as the room capacity allows it. Extra person charges may apply.

7. What if the hotel is sold out for new dates?

If there is no availability, we cannot shift the dates. You may need to choose a different hotel.

8. Do I get a new voucher?

Yes, whenever a change is made, a new voucher is issued. Always present the latest version.

9. Can I change the meal plan?

Upgrading from Room Only to Breakfast included is very common and easy to do.

10. Who do I call to make a change?

Call our modification desk at (814) 578-1386 immediately.

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